scouts-l Mail Archive for May of 2000: Re: Cub Scout Policies
Richard Axtman (scout_king@YAHOO.COM
Tue May 09 2000 - 07:43:08 CDT
Cliff Cray <deacon1@MEDIAONE.NET> wrote:
> We have a problem with parents signing up and then
> not showing up after we have to pay.
When I managed a Cub Scout Pack (Cubmaster and Committee Chairman)
I ran into the same problem and here's what I did to help prevent it.
I made sign-up flyers for each trip or event we went to. It gave
all the details of what, when, where and how much it cost. On
the bottom of each flyer was a registration form (a cut-off strip
section) that had lines to enter their name, address and phone
number, and the number of people attending, along with the price
per person. There was also a dotted line across the flyer that
read ----- CUT HERE ----- so that they could cut off the lower
form section and present it with their check or cash payment for
the outing. (My Pack had some problems with checks too, so after
the Pack was burned by a few bad checks we only accepted CASH.)
I also wrote the CUT-OFF DATE for registration on the upper
and lower portion of the flyer, so that they couldn't say they
Also stated on the flyer was, "If this form and your payment is not
turned in by the due date you will not be able to go on this outing.
There will be no refunds if you do not show up. If you can not go
you will have to sell your slot to someone else in the Pack yourself
or consider your payment a donation to the Pack Treasury."
Sure I had a few parents grumble a few times, people like to test
you, but when they see that you say what you mean and that you'll
stick to a rule, they'll usually follow it.
The important thing is to give yourself plenty of lead time to
create the flyer and collect the cash before the due date stated
on the flyer. Give at least a two week notice before the money
is due and have it all collected at least one week ahead of time
before you have to turn it into your council or who ever you have
to pay in advance. A month turn-around time (from the time you
hand out the flyer until you have to turn in the funds) is the best.
I usually handed out event sign-up flyers at the monthly Pack
meeting for the event that would take place the following month.
So things were planned ahead and ran smoother.
I hope this helps you cure some of your problem.
Serving You and Scouting,
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