Scouts-L Mail Archive for December of 1999: Re: Costs of New Troop (long)
Re: Costs of New Troop (long)
Sun, 12 Dec 1999 21:38:17 -0600
Tom Heavey asked earlier:
>I am looking toward the possibility of starting a new troop. The troop will
>be in an economically challenged neighborhood and most of the boys will be
>from low-income households. I have the opportunity to receive a grant of up
>to $3,000 in order to start the troop. The foundation, of course, asks what
>is the total budget and how is it spent?
I earlier replied that I would get back with Tom as soon as I found the
stuff I had used for a similar innercity "foundation grant". Here's what I
wrote as a stop-gap:
>$1000 for an initial outlay
>$250 each 6 months or $1000 for the two year period of time
>This is not for personal gear, just for Troop gear and equipment and items such
>as a Troop flag and other items needed to make the Scouting experience real.
So Tom asked:
>What are the itemized start up costs for troop's first two years, and what
>would be fair to ask the foundation for support and what should be expected
>from a low income population?
Please remember that these figures are in estimate form and reflect 1978
dollars. What this means, Tom, is that your $3K budget may be blown in
today's dollars. What this also means is that while these numbers may seem
low, it is because at that time, we did not give everything "on a silver
platter" to those youth residing there.
Here's the complete budget:
Direct outlays: These are items which are essential for Troop operation,
support and programming. Without these items, the Troop would be
hard-pressed to function as a Boy Scout Troop.
$150 for Troop and US Flag and the flag poles and stands. These are needed
to exercise the Troop's citizenship and promotional aspects
$100 for Troop cooking gear. While Scouting "purists" will explain that
this cost should be times the number of Patrols (see definitions), one cook
kit will feed 8-10 Scouts. In the first year, we expect only ten to
fourteen Scouts will actually participate in a quarterly camping event
$300 for tentage and dining fly (a drape which covers the area in which the
Scouts eat in the outdoors). This should provide seven two-person tents and
a dining fly
$200 for other outdoor items (two handaxes, a bow saw and their cases;
storage boxes for gear; ropes and twine; two compasses) related to outdoor
$100 for initial Scouting badges and insignia (Scoutmaster and Assistant
Scoutmaster badges, leadership badges for youth members, other insignia to
identify and distinguish youth leaders from adult leaders from members)
$150 for BSA manuals, wall charts, banners and other items for usage by the
adult members and by all members in promoting the program and for "dressing
up" the meeting location and adding excitement to the experience. Included
in the manuals are two copies of the Scout and Scoutmasters' Handbooks,
books on youth leadership and Committee guidebooks, and books for various
youth leaders (Den Chief and Leadership Corps) as the Troop matures. This
amount also includes a budgeted $20 for the Scoutmaster and Assistant to
attend the basic Scoutmaster course offered through the local BSA District.
Finally, this amount also includes a registration fee for the unit to be
registered through the Boy Scouts of America.
$250 per quarter for two years (for a total of $1000 over the two year period):
This fee is broken down to pay for the following programming to support the
ongoing events and activities of a typical Boy Scout Troop:
$140 ($10 per youth or adult participant) to pay for attendance at District
or Council encampment called "Camporee". One such event is held each
quarter in the spring and fall; in this Council, there is an additional
"camporee" called a "Klondike Derby" which is essentially a winter Camporee.
In the summer months, this money would supplement the fees for summer camp.
$30 to pay for basic Scout Handbooks and other "starter insignia" for each
new member. It is the goal that each Scout has their own Scout Handbook, as
it outlines the entire program and allows each Scout to progress at their
own rate during the year. It is also the primary source of "approving" all
advancements for each Scout.
$40 to go into a fund to pay for advancements and other insignia which is
earned by Scouts over the quarter. This amount can be rolled over at summer
to help underwrite the summer camp fees.
$30 to underwrite the attendance of the Scoutmaster, Assistant Scoutmaster
and the youth leader of the Troop (called the Senior Patrol Leader) to
attend a monthly event called "Roundtable." This monthly program event is
supplemental training and information exchange of leaders attending.
Roundtable also provides the Scoutmaster with additional resources other
than his volunteer Commissioner and the professional executive assigned to
all 58 Boy Scout units located in the county.
Because one of Scouting's principles is that of "each Scout paying his way"
for events, this budget will NOT include items such as food, transportation
or uniforms. It is hopeful that as the Troop matures, that these monies
would be supplemented by Troop fundrasing events to raise funds for food,
transportation and other Troop costs; and that each Scout would do things
around his home and community to raise the needed funds ($120 for a complete
Scout uniform) for at least a Scout Shirt, a web belt, a red and black
neckerchief, a metal neckerchief slide, red Scout hat, and red shoulder
loops which are worn on the shoulders of the shirt.
This budget likewise does NOT include the national registration fee nor a
fifty-cent per meeting "dues" ($2.00 per month or $24 per year) which also
underwrites the participation of the Troop in various District and Council
Scouting events and activities and to pay for items like special badges,
neckerchief slides or programming (such as swimming pool fees or movie
theater passes). Again, these fees should be paid for in part or full by
the Scout and/or his parent(s) or guardian. This insures that not only the
Scout has "bought into the program" but those responsible for his growth and
development has as well.
It is not unreasonable to expect that the amount of funding we are
requesting will not support a Troop of larger than 14 youth members.
Initially, we expect as the BSA expects, that a large number of boys
residing in (name of community) will want to become Scouts and that a great
number of them will attend the first months' worth of meetings. However, as
the application of the Scouting ideals and the demands for their compliance
will be requested by both youth and adults, that the number of youth
consistantly participating in the program will drop to their national
average of 17 boys and three adults. Therefore, all figures used in this
budget reflect a 12 -boy Troop consisting of two six-person Patrols and two
adults, a Scoutmaster and First Assistant.
About Summer Camp:
Summer Camp is the highlight of a Scout's experience as a member of the BSA.
The goal of every Troop is to participate as a Troop in a summer camp each
year. The budget does not include funding for summer camp but it does allow
for other budgeted items to "rollover" to provide an underwriting for summer
camp participation by the Troop's youth and adult members. Just like other
programming, each Scout should "pay his way" for participation in summer
camp but it is well-recognized that many families cannot pay for the entire
summer camp experience. Therefore, as part of the application for this
grant, we will seek an agreement with the (name of local Council) to provide
a "campership" or other underwriting method to pay approprioxmately 45
percent of the total Summer camp fees, with the other 55 percent split
between the Troop and the individual Scout. Therefore, for a week of summer
camp at $80 per week, that $43 of this costs comes from Scout, family and
Troop and the other $37 underwritten by the local Council as part of their
outreach program in this community.
About the local Council:
The local Council provides the training and coaching opportunities, the
expertise neccessary to assist the unit with fundrasing and usage, and the
outdoor facilities for year-round camping and outdoor activities including
summer camp. The Council is funded by United Ways, by gifts to the Council,
and by an annual fund-rasing event called "Sustaining Membership Enrollment"
(Friends of Scouting). We ask that in the granting of these funds that
careful and strong consideration be given to supporting the local Council,
as it is this body which approves camperships for youth members and which
provides our summer camp facilities. There is not a separate summer camp
facility for youth residing in this area; all Scouts equally participate in
summer camp at (name of Camp) and all Scouts and Scout leaders reside at the
camp during the entire week of camp. The local Council also provides other
items, such as training courses and meetings, training aids and membership
support items, and special accounting and registration information which
supports this Troop and all Boy Scouting units in the area served by the
Council. We consider them as partners in this venture to provide Scouting
to youth residing in (location).
Hope that all of this information, Tom, is of usage to you. I once again
apologize for not providing this information sooner than this; I had high
intentions on providing it to you and everyone before I left for our
vacation, but as time dwindled downward, I wasn't able to get it all typed
in before we had to go out to the street and meet the cab to take us to the
airport. I know the numbers are low, but at least it's a start.
If anyone has any additional information or comments to make, I would
welcome them and I know that Tom would welcome them as he makes out *the
budget* which will manage his new Troop!