scouts-l Mail Archive for November of 1999: Troop Communication
Jan Mussler (mussler@SPOT.COLORADO.EDU
Fri Nov 12 1999 - 09:50:39 CST
We're a small, mountain town Troop and I find I struggle with maintaining
adequate communication with our 15 members and families. Here's what I'm
doing currently. Maybe you will have some refinements, simplifications or
suggestions to help me eliminate "I didn't know about that!".
The newsletter comes out about once a month. This parent's son is
waffling on staying in so I don't know how much longer I'll have a
newsletter editor without recruiting another. I tried using the
newsletter to distribute the calendar but find that the PLC, while now
meeting more regularly, meets just AFTER the newsletter comes out (first
of the month generally).
I've been doing, recently, updates to the calendar by e-mail, my
preference because it's faster and easier. However, 1) some families
don't have mail at home or work, although some of the Scouts have accounts
at school 2) some who do don't read e-mail regularly.
I hate phone calling though I know it goes with the territory. It's very
time-consuming and I only use it for last minute changes. If I do make
phone calls, I try to do a "hit and run" call during the day to answering
machines. I enjoy talking with my parents, don't get me wrong, but
probably enjoy it too much and talk to long. My house is a mess!
I made a mailbox for the Scout room but found that for some families, mail
accumulated and I ended up mailing things in an untimely fashion, after
mail sat there week after week. If I hand the flyers, calendar to folks,
even the parents are apt to lay them down somewhere in the Scout room and
I end up mailing them anyway.
So then I'm mailing some calendars to the folks who have no e-mail, and
then I've begun mailing calendars to those folks who don't read there
e-mail regularly. Should I just mail everything? The expense (mine right
now though I will need to ask for postage is this continues).
Do most folks use a combination of methods to ensure families are informed
of activities? The Newsletter for the Calendar, updates by another
method? Use the "3" rule that is used at Roundtable? And which 3 methods
of communication. Thanks for any help.
Jan Mussler, Webelos Den Leader, Pack 170
Troop Committee Chair, Troop 170
Arapahoe District, Longs Peak Council