Scouts-L Mail Archive for August of 1999: Boy accounts within troop account
Boy accounts within troop account
Thu, 5 Aug 1999 07:09:13 -0700
Hi Again CO/MO JasonC,
Son/Brother/?? of Scouters,
I am going to list all of WI-MarkA's note below since it is pretty
good, and really because I support everything he wrote and even a
bit more which most likely MarkA's troop does anyway.
The 1999 SM-Handbook does pretty good this time at opening up the
scout accounts to cover troops like yours and the need to buy
equipment, clothes, whatever. See Page:163. Jason I really believe
that this is another idea we bantered around here on Scouts-L and
those sweet hearts in Texas(sorry guys w/Cowboy hats) put it in our
and their updated SM-Hdbk.
(MikeW was right again, or was that JessicaW)<Hee Hee
Another thought is the archives. Just maybe our occassional buddy
T.N.T. (Turba) also from MN (The Land of 1000 lakes) might have
something in the current TCU based archives.
Writing up a policy/procedure with some of that in the family
blood legal knowledge would be my first recommendation. This
policy/procedure will lessen future disputes that can and may
easily result and thus be better handled if at least in writing.
Some things to spell out are:
A>How Funds are Distributed (Troop/Scout/Council)
1>Troop Sponsored Individual Fund Raisers
2>Troop Sponsored Troop Fund Raisers
3>How the Troop will decide the percentages
(General formulas for event types or vote on every Event)
>Even if you use WI-MarkA's every event vote style
>Communicate, Communicate, C to the boys and parents as to the
>Distribution for EACH particular event.
>Even with Good Communications some of them still won't listen
>(AH! Most Scouts are just too busy having fun w/each other)
B>How will you Close Out a Scout/Parent Team
1>That isn't coming anymore (AND might come back)
2>A Scout/Parent Team that says Give ME **MY MONEY NOW!!**
3>A Scout that transfers to another troop
>Some ideas are to let them know that buying scouting equipment
>so they can continue a life long scouting experience
>while still an attending member, or leaving a memorial are OK
>ways to terminate their account
>Right now I am sure the above seems far fetched. YET you can
>not believe how much money some boys and parents can earn.
>and have still sitting in their Individual Accounts when they
>are finished with scouting. i.e. hundreds of MissourI $$.
>When this happens and the boy/parents want their money the
>Troop Adults go through IRS and huge ethical hurtles so spelling
>it out just helps you guide them into 'Being Prepared'
>For transfers some troops write a check to the other troop.
C>Do You allow deposits to the account outside of fund raisers
This allows some people to give a gift via the scout account
and for the Troop to help some Start-Up Scout buy stuff to
participate and grow. Once it goes in it no longer is just
their money, nor is it a donation is the biggest hurtle this
D>All Money really belongs to the Chartering Org
E>Usage of "THE MONEY"
Scout Camp, Dues, Scout Books, Personal Camping Equipment,
Treks, Personal Camping Clothes. A NEW HOUSE next to Samuel
the Clemmens or is that Mark the Twain is probably not so good.
Spell it Out, Expand your Horizons, and MO Haggle with
your Troop and Chartering Partner Adults.
This by the way is going to be your most difficult hurtle
with your adults. YET KEEP a STIFF UPPER LIP
F>Including ALL the BOYS in every event (with a passion)
I know you Jason won't have this problem YET some troops have
fund raisers and they selectively include only certain boys
and the others become also rans thus getting less or no money
posted to their accounts. It makes for Hard Feelings.
SO JUST in case you get your moving feet on again I recommend
you write this up somehow.
OK OK I'm tuckered out and starting to forget where i live.
After you spell these out you still have to verbally, and once
in awhile in paper, communicate communicate particularly the
close out procedures to the boys and the adults.
After you get this going, as an extra added bonus independent of
the Scout Accounts the troop with the PLC, scribe, ??, involved
should make a budget of all the things you will need and want
money for during the year or next 6mos if on 6mo election runs.
Set some goals so they can start driving themselves to know the
value of their FundRaising. E.G. Hey this is for my new stove,
or this is for my summer camp, or a troop canoe, trailor etc.
OK Here finally is WI-Mark A's note. The Troop that does BoRs on
a Train Ride because, well just because.
<--Mon, 26 Jul 1999 22:37:19 Mark Arend <mwarend@INTERNETWIS.COM>
Subject: Re: Boy accounts within troop account
We've done this for years and it's worked well. When we have a
fund-raiser the Committee decides ahead of time how the money will
be split. Sometimes it's a 50/50 split between the general fund &
the boy's accounts; sometimes the Troop gets the lion's share,
sometimes it all goes to the accounts.
It's important to make this decision first--saves arguements.
Our treasurer keeps track of this. Don't know what program he uses
but it's probably a standard home accounting/spreadsheet of some
>We are now considering allowing boys to earn and keep credit over a
>period to a year or more,
We don't have a time limit; Scouts build up credit and use it as they
need. Credit can be used for about any Scout-related item. Campout
costs, etc. are the main thing. But boys can use it for uniforms,
personal equipment, or just about anything Scout related. If it's
for a tent or something they usually buy it and turn in a receipt to
the treasurer & get a check.
Hope this helps.
Mark W. Arend, Scoutmaster/ Troop 736 /Beaver Dam, Wisc.
YiS, IMHO, and may we each attempt to live the SO,SL,SS,SM
Mr Dave (Hawleyton, NY (Baden-Powell Council
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