Scouts-L Mail Archive for February of 1999: Eagle project finances
Eagle project finances
Wed, 24 Feb 1999 03:41:12 EST
A question for the ever so well informed of the list. Just came back from
having a parent vent about something that was done in the name of "policy" on
Eagle projects that doesn't jive with my memory but before I reply formally I
would like some reinforcement.
The Situation: A Life Scout is working on his Eagle project. He is receiving
numerous small donations from various sources. They (not sure if it was the
Scout or parents) ask the troop treaurer if she would mind if they ran the
money through the troop account. Treasurer was asked because she would have
to do the extra work involved. One of the reasons for running the funds
through troop account was that many of the checks were made out to "Troop
XXX". Treasurer says OK, no problem, will handle accounting similar to boys
Another parent (son has recently completed his project), MC, says that it is
not proper because, .... "The Scout has to open his own checking account for
the project money. It is a REQUIREMENT that he manage all the funds, etc."
As a result the CC (relatively new on the job) and a close acquantice of the
above mentioned parent decides that troop cannot be involved with project
funds and directs treasurer to return money to Scout. Treasurer gives all the
money to the boy at last troop meeting (almost $500, most in cash).
The CC acted swiftly given apparently only the one input and made a quick
decision. Why the rush the parents want to know. (This is probably more an
issue of personal style of the CC ). Also there were only about three
memebers of the Committee present that night, so there wasn't any kind of full
discussion of the issue. The premise for the decision is, IMO, false.
Is there any requirement for the scout to handle the finances of the project
through a seperate account? Or is this another unintentional added
BTW the scout is keeping a database (or spreadsheet) of the donations received
and getting his thank you letters out .
I have always assumed that the scout needs to track the funding and the
expenses and make that part of his project administration, but the vehicle
that the money goes through is immaterial, anything from a hole in the
mattress to a stock account at the brokerage <G> would suffice as long as it
is tracked and accounted for. The advantage of using the troop's account was,
apparently, the ease of dealing with checks made out to the troop, avoiding
any bank fees for setting up a new account, and avoids comingling with
I have seen from recent posts the idea of the troops money technically belongs
to the Chartered Org, but ours is so hands-off they wouldn't care, and it
wouldn't matter anyway unless we folded.
Thanks for your input.
ASM and UC and
Used to be a Beaver.