Scouts-L Mail Archive for October of 1998: Re: Avancement Recorder Keeping, How?
Re: Avancement Recorder Keeping, How?
Thu, 29 Oct 1998 12:13:26 -0800
> Do any of you folks have simple record keeping systems
> that don't require two adults and three weeks of retraining? Something so
> simple that a simple minded person like myself could takeover if need be.
I am the Advancement Chair for our Troop and I have re-structured my
system to work for me with the easiest way possibile.
I have a binder that has a section for each boy. these are divided by
colored papers.(will explain that in a bit) In each section, I have a base
of 3 sheets of paper. First piece has ranks Scout through Star in 2
coulmns. Second page is Life, Eagle, and 3 Eagle Palms. Third page
is additional merit badges (including all the ones earned for each palm)
in the first column and second column is additional awards earned (ie
Totin Chip, BSA Snorkeling etc) and beside each of these listings, I
have the date they earned them.
On the top of each page I have Scouts Name, Address, Phone # and
At each Board of Review, I look over the Scout's book and fill in any
dates that I may not have recorded yet.
I also have a form that I give each boy prior to Courts Of Honor that lists
all the merit badges and ranks. I ask that the boys circle what awards
they have earned but not received since the last COH and then return
the form to me. I check these with my records and blue cards as I file
them in each individual Scout's section and write up a master
advancement record from this.
So the boys can see their progress, we use the big wall chart from
BSA. But, I first covered it with clear shelf paper and then I used a label
maker to print their names so I can stick them to the chart in
alphabetical order. I also use the little round dots you can get at office
supply stores to fill in the squares that they have completed instead of
writing on the chart itself. Those dots are color coded. I use Red and
Blue and alternate lines with them. Makes a great method of dividing up
for team games too :-)
The color pages that divide the records that i mentioned before are color
coordinated to match the boys' color on the chart. And I find it is helpful
to write on that color page the date of the last time I updated that boy's
It was many hours setting up this system including typing the papers I
needed. Made for alot of work for the first Court Of Honor that I helped
with but the next one was easy because I had this system allready in
I did the doccuments in MS Works for 95 and would gladly send them
to anyone that wants them..
Hope this helps,
Redwood Empire, Yokayo District BSA
District Secretary, District Training Chair
Boy Scout Roundtable Commissioner
Scouting for our Country's Future!