Scouts-L Mail Archive for October of 1998: Avancement Recorder Keeping, How?
Avancement Recorder Keeping, How?
Thu, 29 Oct 1998 08:57:15 -0600
Our Advancement Chair and his assistants have been working very hard for the
last few months getting our Scouts advancement records up to date. They also
created a new system so that we don't have problems again. I don't know the
exact details but none of it is on computer, it's all based with individual
files. OK that's fine, these guys are giving lots of hours into a system they
say will be great. But then I asked the question "how long will it take to train
someone new when one of you guys leave?" Not realizing what he was saying, he
said " several weeks because our system is so good, it is complicated." I don't
know what to say. The reason they are working so hard in the first place is the
previous Advancement chairs system was so complicated that is turn into a mess.
One of the constant battles of a boy run program is keeping to much bureaucracy
out of the system. I try to get the adults to focus on building a Troop that can
be easily handed down. One of the best ways to do this is get the Scouts to
handle as much of this as possible. But it's a tough battle because adults like
authority, power and neatness.
There has to be a easy, simple method of record keeping out there that I don't
have to worry about handing down to the next adult who wants to create a new
kingdom in a program focused on the Scouts. What I would really like is to get
the Scouts more involved in the system. Keeping track of their advancement and
service hours. This scares our parents. They will allow them to plan and run the
Troop but they don't trust the Scouts to keep track of themselves. This is
frustrating to a very boy driven Scoutmaster. Do any of you folks have simple
record keeping systems that don't require two adults and three weeks of
retraining? Something so simple that a simple minded person like myself could
takeover if need be. How can I keep the Scouts involved in their own record
keeping incase the Troop system crashes.
Don't get me wrong, our Advancement Chair and his committee have made the
Scoutmasters life (mine) much easier and I love the heck out of these guys. I
like the pride they take in their work with the Troop and they are great role
models for the Scouts. We are very very lucky to have them and no, you can't
have any of them. I am just uncomfortable with a record keeping system that
requires two adults to stay on top of it.
Thanks for any help. Have a great week.