Scouts-L Mail Archive for October of 1998: Re: Annual Fees
Re: Annual Fees
Tue, 13 Oct 1998 19:42:06 +0000
Auke Koopmans asked:
>Sorry to bother you with something which bothers me. We are just
>in the process of our annual re-charter. The only problem we have
>is that we have received a letter from the Scout Executive of the
>Far East Council in Japan that besides the $7.00 for registration
>and $9.00 for Boys Life the council expects us to fork over an
An additional $35 per unit is a small price to pay for services
that are getting harder and harder to provide.
>They justify this by saying that it costs them
>$9.00 to process the registration ($2.00 for Liability insurance
>fee, $3.00 for the Council charter fee and $4.00 for data entry
Those are reasonable costs. The $9 is the costs associated with
sending the application packages along with the other chartering
data back to the Western Region in California. The data entry fee
represents the recent LOSS that the Council had in two of their
volunteers that were doing data entry for "the good of the
Council". When their husbands rotated back to the States, the
Council lost those two volunteers as well. They are having now to
contract out for the work...and it's not as easy as "looking onto a
piece of paper and putting names and addresses in", as anyone that
had to create a database for one of the Scouting database programs
can easily tell you!!
>In addition they need $26.00 to provide service to the
>scouts calculated as: $3 for supplies and audit fees, $1 for phone
>service, $1 for postage and occupancy, $2 for printing support,
>$15 for store/service staff (not professional staff), $1 for
>recognition and awards, $1 for training supplies, rentals,
>facilities and finally $2 for miscellaneous.
You're getting a BARGAIN, believe me. Let's take a look at some of
those fees, okay??
The military provides phone service, that's true. However, much of
the phone service that the military provides to FEC is on a "fee
for usage" basis, like all other "quasi-official" agencies in the
Far East. The Council gets a bill for their telephone services
(which consists of calling the Western Region every day for
registration and unit information, for faxing documents to and from
Japan, for calling throughout the Council's territory to their
staff members and to volunteers, and for conference calls with
their full staff once or twice a month.
The military doesn't provide "free room and board" for tenant
organizations which are NOT military. If you can't "interagency"
the bill for the officespace, the military is now OBLIGATED to bill
you for it...the heat, lighting and space! The old days whereby
the BSA and GSUSA got "carte blance" is way, way over!!
>They call this FOS=FOS or Fees of Service=Friends of Scouting.
Friends of Scouting is an annual planned giving conducted by BSA
Councils...ALL BSA Councils...and is approved in advance by local
United Ways/Appeals (or in the military's case, by the Combined
Federal Campaign, or CFC). FOS (and it's precedessor, Sustaining
Memebership Enrollment, or SME) accounts for only 30 to 42 percent
of the total Council budget, but it's an IMPORTANT 30 to 42 percent
because the monies come from those supporters of Scouting and
besides the financial gain, the Council can also use the figures to
ascertain the level of community support and awareness of Scouting
and it's programs.
Again, this is a VERY SMALL AMOUNT to pay in addition to your unit
members' fees; units Stateside are being asked to contribute at
least $100 (or more!!) per unit toward the Family category of
FOS/SME!! As a former Transatlantic Council Scouter, my units have
given $150 and I've contributed a percentage of my military pay
toward SME...it's my way of thanking that small group of Scouters
for their hard work....
>When I received it I was planning to ignore it but they sent us at
>the same time some 30-40 copies of Annual Request for Membership
>and Services which needs to be signed by the parents/guardian
>(text as follows):
>As a parent/guardian I have read the above information and
>understand that I have a responsibility to help fund tge $35.00
>FOS fee. I understand that this will provide my Cub/Scout full
>programs and services from the District/Council offices. I agree
>to personally support the $35.00 fee or assist my Scout unit in
>raising this fee by way of projects and
That's a great letter/note...they're not wanting you to just "fork
it over", but rather to either give it if you've got it or help the
unit to raise the $35 per year. In a unit with 20 youth, we're
talking about $1.50 per kid...
>I also understand that if our unit qualifies as a 100% FOS unit
>I will be eligible for the Scout Shop discounts accorded fully to
>funded FOS units
>While I do understand that a Council will have its expenses and
>that in our case it may be more difficult and more expensive as
>the Council office is in Tokyo Japan and units are scattered over
>the Far East (Japan, Korea, Okinawa, Hong Kong, Taiwan,
>Philippines, Thailand, etc. - our unit is
>located in Thailand) I can not understand that our boys should
>shoulder their uncovered expenses (Council claims that their
>actual expenses are $125 per registered scout
Actually, it's $141 per registered Scout according to the release
documents sent to the Eighth US Army's Director of Personnel and
Community Activities (DCPA). Again, you're getting off lightly!
>but that they are able to get part funding from NAF
"NAF" is Non-Appropriated Funds, a category of funding which is
used to build commissaries, support post exchanges and recreation
centers and activities. As a tenant organization, the Far East
Council (and their Girl Scouting counterparts) receive a small (9
to 12 percent) of that funding based on the number of youth living
in the territory served by the Eighth Army and the other Department
of Defense Organizations.
>(military use only)
Which they use to underwrite the costs associated with the summer
camp and day camp operations, the junior leader and Wood Badge
courses (which must be paid for), and other outdoor activities of
The military participates in a special kind of United Way called
the Combined Federal Campaign. Unlike the past, whereby military
officers and sergeants basically "passed the hat" and EVERYONE was
more or less ORDERED to contribute (or else!), the CFC does the
same kind of marketing (and has the same kind of support) that
United Ways get back Stateside.
>Scout shop income, etc.
I have it on very good word that the "hat was passed around" during
several key military staff members, and that every general and
admiral within the EUSA/19th Theater Army Area Command was "asked"
to contribute to the Council....and it was done. This is way in
part that the Council's only asking for $35 per unit....
>Formerly we sometimes received a request for additional funding
>but this time it becomes almost an obligation. What bothers me
>most is the tone of the whole message which forces us to aquire
>signatures of parents and the unit leader as well as the district
This is because unlike the past, whereby both TAC and the FEC have
been basically "living off the military and embassies", they can't
do that anymore and are FORCED to do as all other Councils have to
do: come up with creative and special ways to raise the necessary
funding for the Council's operation.
Again, Auke. Thirty-five dollars per unit per year is getting off
VERY lightly....that's about a buck a kid or so.
Pay it and ask for your unit's parents to also contribute
personally to offset the Council's need for basic funding to
support the program.
(c) 1998 Mike Walton ("no such thing as strong coffee,...") email@example.com
http://mninter.net/blkeagle Burnsville, MN 55306-7130 (612) 435-3085
privately at firstname.lastname@example.org or email@example.com
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