Troop Committee Descriptions
Merl Whitebook (MAWLAW@AOL.COM)
Thu, 23 Jul 1998 20:09:09 EDT
Many have asked for the Troop Committee Position descriptions I have (created
and utilize at Troop 1. These are not by BSA. They may not exactly conform
to a description of roll as defined by BSA. They are what works for my Troop.
Utilize what you want, discard the rest. Please dont Flame. If you dont like
it then please hit delete!
Troop 1 Officers and Committee Assignments 1998-1999
Scoutmaster Mike Hilsabeck Home: 742-0406 Work: 748-9444
The Scoutmaster is responsible for the overall program. Maintain the goals
and ideals of scouting and "Deliver the Promise". His emphasis is on working
with the scouts and developing youth leadership within the troop.
Coordination of all Boy Scout (youth) committees. Counsels with and approves
all Eagle Project/Eagle Applications, as well as conducting all Scoutmaster
Conferences for advancement.
Committee Chairman Merl Whitebook Home: 747-3241 Work: 745-1105
The Committee Chairman assist the scoutmaster with the overall program. His
emphasis is administration; operation of troop and recharter. Coordination of
all adult leaders and the committees identified below. The Committee Chairman
assist with the Eagle Project/Eagle Application approval process. Approves all
Tour permits insuring Two Deep Leadership and all training requirements.
Chartered Organization Representative
Doug Crain Home: 747-4316 Work: 749-3344
The Chartered Organization Representative is the liaison to 1st Presbyterian
Church for the Troop. He is responsible for communication and coordination
with the Church on behalf of the Troop.
1st Assistant Scoutmaster:
The 1st Assistant Scoutmaster will assist the Scoutmaster in the areas of:
Patrol Leader Council; Junior Leader Training; Annual Planning Conference,
Scout Positions of Responsibility; Advancement eligibility, and Scoutmaster
The Treasurer responsibilities include maintaining the Troop account,
collecting all revenues, and maintaining and administering the Scout Accounts.
Advancement/Board of Review
Advancement Chairman is responsible for the maintenance of the official
records of the troop for scout advancement. The duties require him to be
satisfied and certify that the requirements for each advancement have been
met, at which time he will certify the Scout eligible for a Scoutmaster
Conference and coordinate a Board of Review for the eligible scout. He serves
as chairman of the Advancement Committee.
Adult Training chairman is responsible for developing adult leaders. This
includes Fast Start Training for new parents; Guide to Safe Scouting: Youth
Protection Training; Advancement Guidelines Training; Safe Scouting Guidelines
Training and promoting Safe Swim Defense; Safety Afloat; Boy Scout Leader
Training and Wood Badge.
Merit Badge Coordinator
The Merit Badge Coordinator is responsible for the Merit Badge Program,
including obtaining and finding Merit Badge Counselors, encouraging completion
of partial merit badges, and working with the Patrol Advisors in order to
determine what merit badges are needed to be offered as well as what scouts
need to complete the offered Merit Badge, for rank advancement. He makes
certain that each Merit Badge Counselor is properly registered, and that the
Blue Card system is maintained. (Every Scouting Family has a different skill
or ability to share with the scouts. There are over 100 merit badges offered.
Which one can you help with?)
Order of the Arrow
The O.A. Coordinator promotes the O.A. program within the troop, including
encouraging our scouts to participate in O.A. meetings, attending Ordeals,
Brotherhoods, Fellowships, O.A. service projects and support of District
Events; collecting dues and coordinating special O.A. service projects for the
Tenderfoot to 1st Class Program
2nd Class ____________________________
1st Class ____________________________
The Tenderfoot to 1st Class program will be responsible for advancement of new
scouts. The program is designed for a scout who joins at any time to be able
to immediately begin in his rank advancement. The Coordinators will utilize
Instructors to teach each skill necessary for rank advancement. Each rank
curriculum will repeat every 6 to 8 weeks, teaching those skills appropriate
for instruction. (this program will not replace the skills and requirements
which can only be satisfied on a campout.) The Coordinators will work with
the Patrol Advisors (and camping coordinator) to determine and help insure
scouts are given appropriate campout opportunities, in order to complete rank
advancement. The Coordinator further has the responsibility to educate the
Scouts as to what is expected to fulfill each requirement and insure that each
requirement is properly performed and completed.
Star to Eagle Program
The Advisor will will coordinate the Star to Eagle program, including
Advancement, Merit Badges, Service Hours, and Leadership. The coordinator
will provide the opportunity for each Scout to earn rank advancement and the
attainment of the rank of Eagle.
Advancement Committee: The advancement committee members are the Scoutmaster,
Committee Chairman, 1st Assistant Scoutmaster, Advancement Chairman, Star to
Eagle Chairman, Tenderfoot to 1st Class Chairman and the Merit Badge Chairman.
The Advancement Committee is charged with resolving any issue concerning
advancement or requirements for advancement.
Instructor/Troop Guide Coordinator:
The Instructor/Troop Guide Coordinator will be responsible for assisting the
Asst. Senior Patrol in integrating the Instructors and Troop Guide into the
various programs and young patrols. The Coordinator will play an integral
role in the Tenderfoot to 1st Class program in providing talented Instructors
to teach each skill necessary for advancement. The Coordinator will also
insure Troop Guides to work with each new patrol, in order to help teach them
the patrol method and camping skills.
The Scout Retention Chairman is responsible to monitor those scouts who are
active members in good standing. He will coordinate with patrol advisors on a
monthly basis to make personal contact with those scouts who are not active
participating members in good standing, in order to insure the retention of
Recruitment and New Scout Orientation
This Coordinator is responsible for recruitment of new scouts, promoting the
values and goals of Troop 1 and Webelos and Guest visits to the troop; He will
prepare and maintain a parent handbook. He will be responsible for the
introduction of the troop program to new scouts and their parents including
new parent/scout orientation and fast start training.
Publicity and Newsletter:
This chairman shall be responsible for publicity about our Troop and Scouts.
In addition will be responsible for Troop meeting newsletters and Family
newsletter (those mailed home) informing all scouts and scout families about
upcoming events, activities, and opportunities.
The Roundtable Commissioners represent the Troop at Roundtable held by Eagle
District the 2nd Thursday of the month at Kirk of the Hills 7:30 p.m. This is
an opportunity to gain additional training, learn important information
regarding upcoming scouting events; receive programs that can been used in
troop and exchange ideas from other troops. This networking is important for
the troop to maintain its position in the forefront of scouting.
Community Service will develop and provide a minimum of two community service
projects for the entire troop to participate in. One project is usually for
the benefit of 1st Presbyterian, and one project for the community at large.
This is our opportunity for the scouts to learn the value of service and to
give to others. The Chairman will implement the Service to America Program
and insure that the Community Service requirement for Quality Unit has been
The Camping Coordinator will facilitate and provide logistics for our camping
program. The Coordinator will arrange for the physical site of the campout
and work the Patrol Advisor to insure the number of participants, and
transportation of each patrol and identify any special needs.
The Quartermaster will be liaison to the Scout Quartermaster to provide for
Troop equipment. The Quartermaster will also assist the Camping Coordinator
in facilitating and providing logistics for each campout and determining
special requirement of each campout. The Quartermaster will additionally
serve as Quartermaster for the old goat patrol and coordinate volunteers for
each campout for the needs of the old goat patrol.
The Safety Officer will provide and strive to maintain a safe environment for
our scouts to participate both in troop meeting and the camping environment.
He will promote safety and proper camping methods and techniques in the troop
as well as teach and maintain leave no trace and low impact camping. Also
responsible to maintain current medical forms and medical authorization
consents on all scouts.
Popcorn Chairman will assist the scout chairman in the administration and
promotion of the Popcorn Sale fund-raiser this fall. Popcorn orders begin:
, 1998 orders must be turned in: , 1998; popcorn is delivered: , 1998; and
all moneys must be turned in by: December 1, 1998. The Scouts earn a
commission for the sale to be applied to their scout account to be used for
camp, equipment, Philmont, ski trip, high adventure.
The Chairman will be responsible for our annual pancake breakfast or other
fund-raisers on behalf of the troop. This is an opportunity for the troop to
raise funds for its operation and for each scout to each scout account bucks
for camps, equipment, Philmont, ski trip and high adventure.
Venture Crew Program
The Venture Crew is for scouts who are 14 years and older and hold the rank of
Star, Life or Eagle. These are special campouts or scouting opportunities for
the older scouts who have demonstrated advanced skills and leadership.
The annual Troop 1 Ski Trip is tentatively scheduled for February 1999.
Scouts may earn the Ski Merit Badge on this trip.
Scouts 14 years and older are eligible to attend Philmont. The Coordinator
will be in charge of all Philmont activities, including summer treks, Kanik,
and Autumn Trek.
High Adventure coordinator will plan and coordinate a High Adventure summer
camping opportunity for the troop. This trip should provide a challenge for
the new scout as well as the experienced scout.
Recharter Stephanie Garrett Home: 743-2343
The Recharter Chairperson will work with the Council in preparing the
recharter packet for the Troop. The Chairperson will contact each scout and
collect dues for the Troop and for Order of the Arrow membership.
Troop Activities Advisor:
The Troop Activities Advisor will work with the PLC in planning and advising
the PLC as to troop activities. The primary responsibility will be for the
Night on the Town and other troop field trips.
NOTE TO PARENTS: Each one of these committees or coordinators require the
assistance and support from the Parents of Troop 1. Every family is expected
to support the Troop and the Troop program. The manner and ability of each
parent and family differs. Please contact the person in charge of an area you
have abilities or an interest! Our Scouting Family depends on you your
The Troop 1 committee meets at the same time as the PLC. Every parent is
invited to attend the committee meetings, as well as each troop meeting.
Flaming Arrow Patrol
The Patrol Advisor is the first contact point between parents of scouts and
the patrol. The Patrol Advisor will be able to provide basic information
regarding the upcoming program event. The Patrol Advisors are responsible for
the inter workings of the patrol. To support and advise as to Patrol Method.
To supervise the campout and event coordination and to provide information
about the patrol to the camping coordinator. To review periodically with each
scout his progress, and coordinate advancement with Advancement/board of
Review coordinator. The Patrol Advisor will serve as liaison between patrol
and all other committees and event coordinators.
This may be reprinted for Scouting Purposes. C1998 All rights reserved to
Merl Whitebook, Troop 1 Tulsa, Oklahoma. The definitions and job descriptions
are not prescribed by BSA, but the definitions utilited by the writer. NOT AN
OFFICIAL BSA PUBLICATION.
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City