Treasurer's Polices and Procedures for Boy Scout Troop
David C. Ellis (DEllis@TRIBUNE.COM)
Fri, 26 Sep 1997 10:54:21 -0500
I am currently part of the committee starting a third Boy Scout Troop in our
town. My role on the committee currently is as Treasurer. I currently also
hold this role in my son's Cub Scout Pack.
As part of the founding group I found myself writing the Troops Policies and
Procedures as they relate the Treasure's function. I was wondering that if any
of you might have electronic versions of your Troops Policies and Procedures
that I might review for Ideas. If you could please send to me privately or post
it here I would appreciate it. To promote the exchange of ideas once I complete
my Policies and Procedures I will include it along with all the others I have
received and ask the List Master to include it in the archive files for future
I have included below the outline of the Policies and Procedures as I have
1) Accounting Books/System
a) The Treasure shall maintain accounting records for the Troop based upon
GAAP for non-profit organization.
b) The books shall be maintained on a Modified Cash Basis
c) The Treasurer shall maintain the books of the Troop on a Computerized
Accounting System that is authorized by the Troop Committee.
2) Bank Accounts
a) The Treasure shall establish and maintain a Checking account at a bank
approved by the Troop Committee.
b) The Treasure may open additional Savings, Money Market or CD accounts as
authorized by the Troop Committee to deposit Reserve Account Balances.
c) All Troop accounts shall require two signatures for withdrawals over
i) If both spouses hold positions on the Troop Committee where they both
having check signing authority both spouses can not sign the same check.
d) The following Troop Committee members shall be maintained on the as
i) Committee Chairman
ii) Scout Master
iv) Advancement Chair
v) Additional singers can only be added to the account by amendment to the
Troop Policies and Procedures.
e) Until the council provides good detailed monthly statements only minimal
amounts, ($100 or less) shall be maintained in a Council Account.
3) The Troop Committee must approve all payments.
4) Scoutmaster Petty Cash Account
5) Reserve Accounts
6) Restricted Accounts
7) Scout Accounts
8) Depreciation on Troop Assets
9) Troop Budgets
10) Treasurer's Reports
David C. Ellis
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City