Re: Pack Meetings
George Hutcheson (pack44@WWW.CEDARNET.ORG)
Wed, 7 May 1997 10:16:25 -0500
A pack of 120 to 130 Cubs; what a wonderful problem to have!!
And I salute your pack's leadership for not limiting the size.
Our pack is not quite as large (70 boys average) but we've had
some of the same problems. Here's some ideas based on our
1. Set up ahead of time. If there is something that will be used
during the meeting get it ready before the meeting starts. For
example, instead of wasted time fumbling for awards, pins, and cards
during the meeting they were all laid out, in order, on the head table.
Two additional benefits, it makes it easy for someone to help and the
display sure gets the other Cubs motivated when they see what others
2. Start on time. You can easily waste 15 minutes waiting for people.
About 5 minutes before the scheduled start announce that people need
to take a seat. Start on time and don't pussyfoot around. Kick
the meeting off energetically and don't look back. If the CM is
late expect the ACM to step right in.
3. Look at your meeting order. What are the very important items
and who is the meeting for? (Hint: awards/skits/songs and the boys)
Make these a priority and limit the other activities. Do try to mix
activities with sitting to help control excess energy. Adults will
also appreciate a chance to stretch. <grin> A good rousing cheer
can be well worth the time. I notice you mention a game as part of
the pack meeting. You might consider using the game as a "gathering"
activity. Benefits? It frees up meeting time, helps get people
there early because the boys are pushing not to be late, and it gives
the parents some social-time outside of the meeting. Just don't
get too involved and forget suggestion #2.
4. Seating arrangements. We have parents sit with their son's den
rather than having all the Cubs sit together. It helps maintain
control. We also tell parents that they are responsible for helping
maintain control - especially of siblings.
5. Announcements, Announcements, Announcements (what a horrible way
to die, etc)
Notice that "announcements" isn't on the hot list. If you publish a
newletter (and you should!) announcements are often a duplication.
Move 'em to the end of the meeting and keep them under tight control.
Too often announcements are a big time waster where unprepared people
stand up, fumble for words, and just repeat common knowledge. It is
better to have one person read highlights from a card. If people need
to know who is running a project just have them stand, briefly. There
are other good reasons for having anouncements last. You'll get better
retention of information and if you run long you can cut announcements
short by just mentioning that there is important info in the newsletter.
6. Stay on schedule and don't let things drag out. Be aware of the
7. Finally, a good meeting doesn't just happen, it requires planning,
communication, and a committment to staying within a time limit.
Good luck and I hope this helps.
Eagle '67, W. Little Grey Powder
Advancement Chairman - Troop 42, Cedar Falls, Iowa
Wabuha District Cub Roundtable staff
...a ticket-working C-25-96 Eagle
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City