Re: Troop treasurer problems.
Kirk Barley (kbarley@EROLS.COM)
Thu, 23 May 1996 01:40:51 -0400
Other posts seemed to cover the audit approach. That's important to
clear the air and to eliminate fraud, a common occurance whereever there
I would focus on your annual program planning. Is your PLC making an
annual plan? Presuming they do, you should cost the program out and
have the Committee review and approve it. This seems to be the problem
from your post. :-> The troop record book has guidelines for
determining the advancment costs. You and the committee should decide
on the level of program support that you can afford (paying for camping
and camporee fees, purchasing troop numbers, neckerchiefs and council
strips for new boys and other optional items)
Once you and the committee have approved the program and spending
policies, the committee must determine how to raise the money, with your
input. Fund raisers, donations, higher dues or annual assesments are
A formal approach, connecting the dots, seems to take a lot of the
personality, worries and conflitcs out of the process. An objective
target focus the committee on a definate goal. It is the fear of
additional commitment that sometimes creates dissention on the
committee. I have always avoided fundraising as a parent and SM,
preferring fees and a rich program. Other parents can't afford the fees
and are willing to give up program to raise money. With a target, we
Hope this helps.
MCB Quantico, VA
Dean Hayes wrote:
> How does one deal with a troop treasure that accuses you of 'bleeding the
> troop dry'?
> Over the past three months I have submitted expenses for:
> Awards (rank, merit badges, service starts) which the scouts
> have EARNED.
> The price of a large pizza purchased during our PLC's annual
> planning session.
> An axe handle broken at summer camp (The axe belonged to the camp).
> This ones a classic. I was present when the axe handle was broken and
> there was no horse play, the scout just had a nice clean miss trying
> to split a round of wood, hit the handle below the axe's head and
> split the handle. The troop was held responsible for the bill ($12.50
> and I paid for the axe handle out of my own pocket. When we came back
> from summer camp, I gave the treasurer the receipt. The treasure's
> response was that the family of the scout who broke the equipment
> should be repsonsible for the bill. I told the treasure, it was his
> son who broke the axe handle (probably not in a very tactful way). A
> of a sudden it was OK for the troop to pay for the axe handle.
> Postage and photocopies (Total for the year: less than $15.00).
> Never mind the other little things which never get submitted because
> it wasn't worth the hassle.
> When the troop committee does meet, the treasurer gets defensive when
> asked for a report. He usually doesn't have the information available.
> (I'm talking about simple things such as, how much money do we have)
> The troop does very little fundraising (popcorn sales each year) and the
> dues are only $2.00/month. I have suggested that dues be raised to a
> figure which reflect reality of the 90's (say $4.00/month) which has always
> met with resistance.
> Dean Hayes - Scoutmaster
> Troop 491, Snoqualmie, WA
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City