(no name) ((no email))
Tue, 30 Jul 1996 23:55:15 -0500
Mike Holmes asked:
>I have been reading the thread on convoys with interest and have a
>question. If you do not travel in a convoy, what do you do with the boys'
>and leaders' medical forms, which would be needed in case of an accident?
>Do you hand them out to the drivers to be turned in when the destination
>is reached? They would be necessary in case of an accident resulting in
Most Councils request/require/ask you to send the camp copies of the
campers and leaders' medical forms IN ADVANCE of your unit's participation
at camp. This is so the staff nurse/EMT/medical team can screen, tag and if
neccessary tag the records of Scouts/Scouters that could
possibly have medical problems and to alert the nearby medical treatment
facility of special needs (for instance, if a Scouter comes wearing a trunk
brace, and has diabetes, the nearby hospital is aware of the special
situation and can react to it).
Normally, this is done at something called a "Pre-Camp Meeting" in which the
Scoutmasters and Senior Patrol Leaders or their equals or their Assistants
attend either at the camp facility or at another District or Council-level
central location. At the Pre-Camp Meeting, the program of the camp is
explained in more detail than the regular "Let's Go to Camp!" Camp
Promotion team visitation, the key staff is introduced, and the "rules of
the way we are doing camp *this year* are explained to all at the same time.
This is when we give over those copies of the merit badge class listings, the
information about our unit's program and the medical forms. We also provide
copies of the Youth Protection Training cards and other registration stuff.
This all used to be done (and in many Councils still is done) during day 1
of camp but in larger camps or camps where there's a LOT of units there, the
need to do it at an earlier time period away from the yelling and screaming
and last-minute stuff is why the Pre-Camp Meeting in my opinion
is a valuable outdoor camping tool.
Also during that meeting, the fax number and emergency number of the camp
director and camp administration building is given so that any "last-minute
things" can be sent directly to the camp or explained to the camp director.
What goes with the adults in the vehicles accompanying the Scouts are
*copies* of their health and medical records. THE ORIGINALS WE KEEP WITH
THE TROOP COMMITTEE CHAIR OR THE CHARTERED PARTNER ORGANIZATION. This is
important stuff, Mike, and I'm glad you brought this up. While what *I*
did and recommend may NOT be
"policy", it makes great sense. The originals are kept so that if the copies
are lost, stolen or destroyed in a rage by a Scout or Scouter, that a simple
call and a hookup to a fax machine can get additional copies to their
destination. This also prevents, in those cases of those "hard-nosed camp
directors", the need for a Scout or Scouter to pay additional monies for a
NEW physical exam (which in this part of the state, just for them to see you
in anything other than the local health department, can run anywhere from
$25 to 50 a pop!).
Anyone else do anything differently than this??
(MAJ) Mike L. Walton (Settummanque, the blackeagle) (
co-Owner, Blackeagle Services of Kentucky (502.826.7046) __)_
174 Chapelwood Drive, Henderson, Kentucky 42420-5036 | ** |]
(H) 502.827.9201 (F) 502.826.7046 (W) 888.284.4848 (yea!) coffee?
"Geoworks & Leaders' Online--because EVERY PC can open doors!!!"
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City