Re: Re: day camp
E Holm (eholm@LPI.RENO.NV.US)
Tue, 23 Jul 1996 09:08:28 -0700
However some of us must follow council policy where money for a
council/district sanctioned event cannot go anywhere but the council office.
My experience with council/district monies was at the Camporee I chaired
this past April.
I completed a budget, gave it to the DE who approved it. The council office
issued purchase orders for everything they could coded to the district
camporee, I saved my receipts and submitted a check request for the last
$200 (they will also issue a petty cash check in advance if requested
instead of the volunteer floating the council $). When all was said and
done, the bookkeeper gave myself and the DE an accounting of the camporee,
asked if we had any questions or if there were any more expenses or REVENUE
that was not accounted for. I said everything looked great and they stamped
Of course, from the sound of these posts, other councils are not as open
about the finances of events. In our council, I think it works great, I know
the results of the camporee both financial and more importantly program
success. And I can feel confident when how much we made and say $14.73.
Also, there is a protection of the volunteers whether they are handling the
$ correctly. (who opens the mail, what if there is cash, does all the money
get to the bank-several of the same concerns with the recent unit treasurer
postings). If the council is following procedures outlined from national, at
least 2 people open the mail, everything is logged, etc. so the council
staff is also protected of any charges of misuse in the future.
As a final note, if there were "excess" funds leftover from an event, they
are held in a 'reserve' account on behalf of the district and the fees for
the Scouts are adjusted at the next event (i.e. lower price) to eliminate
the prior events excess.
At 10:33 AM 7/23/96 -0600, you wrote:
> If anyone doesn't like the way their council uses "excess"
> funds raised within a district for an event or activity,
> (such as leasing a Lexus for the Council Exec for instance),
> Bob Taschler, ASM, Troop 88, Waldwick, NJ
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City