Re: Money scandals
Ian N Ford (ianford@DIRCON.CO.UK)
Wed, 17 Jul 1996 21:22:09 +0100
You might like to consider these simple guidelines ...
* Every transaction at the bank must have two signatures
* Leaders have " floats " for day-to-day expenses but all other monies
(dues etc.) must be banked by the treasurer and a receipt given to
the person handing over the cash
* Accounts must be properly audited at least each year - in fact, as
Troop or Pack committee is accountable to the Chartered Organisation
it may that they could be included in the audit procedures of that
If the Treasurer is unable to attend one meeting then sure, accept an
apology - but if it happens again somebody needs to get the figures. If
necessary one of the other signatories can get a balance from the bank.
Ask the treasurer for a written report after the meeting which s/he
missed so it can be circulated with the minutes or action notes.
Even better, make it a rule that the treasurer and other officers
circulate written reports before the meeting - that way it cuts down the
waffle and makes the Secretary's job a lot easier.
There is a section in Scoutmastership Fundamentals about administration
and finance, and certainly whenever I have taught that session as well as
talking about the need to file documentation with the Council for
fundraising projects and doing the troop financial plan, keeping dues and
payments records etc. ( for all of which BSA provides the relevant forms,
record books, envelopes etc.) I also mention briefly the need for financial
Again, it should be " two deep " in that every amount received and paid
out is double-checked. And just like YPP the reason is not just to catch
those who abuse the trust placed in them, but to protect the innocent
against malicious or misguided accusations.
District Committee Member, Channel District, Transatlantic Council BSA
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City