Re: Troop Fund For Boys.
Stan Pope (StanDCmr@AOL.COM)
Mon, 15 Jul 1996 21:15:09 -0400
Date: Sun, 14 Jul 1996 20:47:10 -0700
From: Kenneth Dewey <kdewey@IX.NETCOM.COM>
Subject: Troop Fund For Boys.
You might approach the CC with concern that the troop seems to be operating
from month to month (financially) and ask that the CC and committee look into
using the Unit Budget Plan. (forms available through BSA Service Center, and
might have been included in your recharter packet.)
The benefits are that the leadership has structure within which to submit
plans for the next year to 18 months. The Patrol Leaders Council (PLC)
should be the key players in proposing activities and estimating the costs,
but some coaching and assistance from the responsible advisors (Scoutmaster
and assistants) may be crucial.
Understanding the troops $ needs and then planning how to meet those needs is
am important part of growing good youth leadership. Get them involved and
keep them involved.
If the money is spent without guidance of an accepted long term plan (budget)
then how do you know that the highest priority items can be paid for when the
time comes? (Reminds me of a personal experience of many years ago...
moving from short-term budget to long-term budget made my diet very high in
"red beans and hamburger" and very low in intertainment for several months.
It was my first experience in understanding "cash flow".)
Question of procedure... "Should an organization spend its money without
approval from its governing body?" I think that the answer is "No". Does
your troop committee approve planned expenditures before they are made? Is
it required or expected by your organization? ... by your Chartered Partner?
Often, unit accounts are organized so as to require two signatures, e.g.
Treasurer and Committee Chair. This serves as protection for all involved
(in much the same way that two-deep leadership serves youth protection).
Your biggest problem is probably how to change the units "standard operating
procedure" without upsetting (alienating) the present leadership. Before
taking on that "sack of snakes", think carefully about how bad is the present
situation and about what is best for your scouts.
Perhaps a few very small bites, such as getting on a unit budget plan would
be enough to shake things up without shaking things up. Another might be that
your Chartered Partner might be asked by your Unit Commissioner how the last
annual audit of the Troops "Books" went. (They were audited aren't they?)
Hope this helps.
Stan Pope, Morton, IL, a volunteer scouter for
Wotamalo District and W.D. Boyce Council, BSA
"Home of the Founder".
Any variance between the above and national or local council policy,
procedures or preference should be resolved it their favor. Stan
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City