Re: Unit Communications: Voice mail "bulletin board" and
Amick Robert (amick@SPOT.COLORADO.EDU)
Wed, 7 Feb 1996 10:56:36 -0700
The idea of getting a voice mailbox or "bulletin board" phone number is a
very good one. We have used this concept for Gamma Theta Chapter, Alpha
Phi Omega, national service organization (founded on the principles of
Scouting) at the University of Colorado at Boulder. The line will record
a lengthy bulletin about Chapter activities, and can be accessed by
multiple callers simulteanously (up to 25).
Each week, one of the chapter officers gathers information about service
events, fellowship activities, and projects, and puts them on the line.
The information includes the time, date, and meeting place, any special
details or equipment needed, and a phone number for the person
coordinating the event. The information is updated each week.
The service we use is provided by the University Telecommunications
Department, and we pay a small monthly service charge for it. It is
possible that if you have an Alpha Phi Omega Chapter at a college or
University near you, they might agree to host such a service, especially
if you could reimburse them for the monthly service charge. Otherwise
finding a private vendor to donate the service is also a good idea.
The most important aspect is getting people to call the number for
information. You need to "educate" everyone that this is the number to
call for information by putting it in your newsletters, discussing it at
meetings, and otherwise "getting the word out." Once people are used to
it, the service is very effective. It is also extremely important to be
sure it is updated once per week, so information doesn't get "stale" and
new information is constantly being added.
Another option, for the "internet" buffs, is to create a home page for
your organization with postings of activities that are frequently
updated, and/or an e-mail list which automatically sends postings to
every member who has internet access.
Our BSA Council is currently looking into this for the professional staff,
and ultimately for use by units if they choose to participate.
Since the "internet" is probably the "wave of the future" for effective
communications, it is a good idea to start now to utilize the resources
Bob Amick, Advisory Board Chair,
Gamma Theta Chapter, Alpha Phi Omega, University of Colorado at Boulder
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City