Recharters = 1 district/1 month
Kathie Cerveny (kathie@DELTA.EECS.NWU.EDU)
Mon, 26 Jun 1995 15:07:45 -0500
This IS the greatest thing for volunteers that ever came along.
First, it is NOT as some seem to assume, just to get a "number" count.
It is, rather a VERY effective way (national instigated this in 1986)
for the volunteers to determine the needs of a district, a unit, a
1. Commissioners-- it is NOT because commissioners are lazy, don't
know how, can't get it all done---when it is alternate times for
rechartering, it IS that unit commissioners spend WAY too much time
doing JUST recharters.
If the one month/one recharter is truly in effect --- and it is in
most of our councils now -- you get commissioners who:
a. set up a turn in date (around the 15th of their district recharter
month) - in the evening - all unit commissioners, ADCs, and Dist.
Commissioner attend, as well as the district exec. Unit arrives with:
1) top unit leader 2) unit committee chairman and a check to be MADE
OUT after the paperwork is checked and accurate.
b. within 30 days all district level chairs should receive printouts
of the new charters. These chairs are:
1. VC of Membership/Relationships -- WOW--- I knew in February how
many youth and leaders we had registered (you DO know I am sure that
nobody ever drops off your unit charter except at recharter time)---I
knew THEN that I had to make sure to recruit in our district 273 youth
members, to make the 1995 membership goal. This then impacts on my
membership committee's recruiting plans for Spring and Fall of 1995,
with the ultimate goal of reaching goal, of course. (just like in your
Web. Transition---- we were able to set up a database with our
district Webs. by 5th and 4th grade --- enabling us to watch and track
the transition in April, May, and June. Last year we lost 13 boys in
the transition process with a district of 44 packs.
THIS year, we have used the transition information to make our newly
written transition presentation. All Scoutmasters have been (and
continue to be) contacted as to the incoming Webs. to their units.
2. Dist. Training Chairs: the charter printouts show who is and who
is not basic and/or fast start trained. By the MARCH 95 meeting in
our district, our training calendar was set; units had been contacted
for Fast Start presentations.
3. Dist. activities chairs: now we know how many troops, which have
a lot of 12 yr olds, which have alot of 15 yr olds (need to be
considered when planning dist. activities), how many Tigers we have to
cross over in May and June; what kind of a transition we should watch
for for Wolves to Bears and Bears to 1st yr Webs. and 1st yr. to 2nd
yr. Webs. This impacts on the dist. activities calendar and planning
4. Dist. youth protection chair: with a current up to date charter
in their hands in Feb., they were able to plan district-wide YPT to
reach as many unit and district leaders as possible. In the month of
May, they had 99 leaders attend YPT.
5. Commissioners: From Feb. to end of 95, the unit commissioners now
have a really good chance of strengthening units; aiding in problem
solving; getting EACH unit on target (with a every 3 month check of
status) for Quality Unit.
and on and on.........
The HOLD UP in the commissioner service, is that across the country,
unit commissioners get all tied up in the recharter process (a really
very simple process when organized to achieve the goal).
Our district held 1 recharter turn-in night; we had 78 or our 82 units
send their representatives; turned in checked (by unit commissioner)
and paid for charters to d.e. (right there). Which means that as of
1/15/95, all but 4 of our units had their charters in; had been
checked and double checked, therefore cutting down drastically on the
work needed to be done on each at the council office. And VOILA!!!!
Feb. 6th we had our new charter printouts. No --- our council is not
great, and this is the FIRST time we have had a one charter month per
district AND we just merged districts this past August (94), and we
looked to councils like Northeast Ill who has been doing this since
established in 1986, and have it down to a science. NO unit
commissioners have an excuse NOT to service their units every month
(their job) now, and all district level activities are based on much
more accurate figures).
Give me a break guys and gals ---- at a registration fee of .60 per
month, it is little indeed to insure meaningful delivery of program to
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City