Re: Record keeping (was computerized records)
John Bemis (jbemis@CASS.MA02.BULL.COM)
Wed, 23 Feb 1994 09:53:57 -0500
> We encourage all of our scouts to maintain their own records. Each Scout
> has a ring binder with plastic insert pages. We suggest they store all
> advancement cards, blue MB cards, and anything else relevant there so that
> it is available whenever they need to verify their records. It does not
> account for the individual requirements for T, 2, 1, but it does meet the
> record keeping requirements for their eagle.
> The troop also maintains a record of advancement, presently on paper but
> we hope to soon transfer it to computer.
> However, when it comes to the "Bible," council records count the most. If
> an advancement report was not turned in to council, there will be problems.
> Record keeping will be a discussion topic at our April Roundtable so I am
> very interested in this thread. Appreciate the comments from all.
> jim Sleezer
> Roundtable Commissioner, Pawnee Bill District, Will Rogers Council
About 1988 I started working with my current troop, the records (green sheets)
were kept in a three ring binder, each Scout had his own "Eagle Notebook", and
everything was great, right. Wrong, in a troop of 35 Scouts with minimum
support, we hwere continually being suprised by BoR. In order to get ahead, I
invested in a commodore 64 version of Troopmaster. It took about three months
to gather all the information from the Scout books, then verify it with the
green sheets. We printed a copy for each Scout and the Advancement Chairman,
who was most appreciative. We had gone through 3 in a 9 month period before
this transition. We discovered a lot of obvious problems with certain
meit badges and advancements. We found boys that had not advanced in years.
The patrol Leaders Council decided to work program around the 4 C's (
Communication, Cit in Comm, Nation,+ World). Suddenly after a 4 year "dry
spell", there were Life to Eagle transitions, not drop outs.
I migrated the entire set of files by hand from the C64 to my IBM clone. It
was a chore. We are now able to program plan with certain merit badges as
goals. A better program brings in more boys for the fun, adventure and
Jay Bemis Mohegan Council
"One hour a week, one meeting a month, NOT!"
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City