Re: computerized records
August Treubig (atreubi@CCTUADMIN3.ENTERGY.COM)
Tue, 22 Feb 1994 09:39:54 +0600
As the committee chairman of T-796, St. Cletus Catholic Church, Gretna, LA
I started computerizing our records in 1989 or so. I used TroopMaster which
is advertized in Scouting Magazine (Not an endorsement of TroopMaster, but
it does work well). Your biggest problem is capturing the data initially.
What I did was borrow a laptop from work and take it to the meeting. I then
got the boy's books from them and while the meeting was going on entered their
advancement info into the computer.
Once the info was there, it is a minor task to keep it updated. We did
meeting and outing attendance and produced lists to see who was paritcipating.
You should see the look on a boy's face when the SM pulls out a list of his
participation for the past 6 months or year and compares it to the rest of the
Troop. It makes the boys understand better what is expected of them.
The reports that the SM and Committee can use to know what to schedule for
boys to work on is invaluable.
The best part for advancement comes from the actual enforcing of all of the
rules (TroopMaster does anyway). You cannot put in too many non-Eagle req.
MB in for a rank. Just recently, our District Advancement Chairman had a
problem with an Eagle application from the Troop. What the app showed was
that the boy didn't have the right MB for Star. What had actually happend
was the adult that filled out the app didn't use the computer print out or
the boy's book which had been filled out from the computer. I was able to
straighten out the Advancement Chairman with a copy of the Star rank screen
which showed the correct order.
The bottom line is that the computer records become the BIBLE and not boy's
books which get lost. Plus, you can pass copies of the data on to other
members of the Troop Adult leadershop.
Presently: Adivsor, Explorer Post 679
Formerly: Committee Chairman, Assistant Scoutmaster Troop 796
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City