Computing and BSA
(no name) ((no email))
Sat, 12 Sep 1992 21:54:58 CDT
From: WKUVX1::RYANPA "THAT ROSE GIRL ;)" 12-SEP-1992 21:53:54.81
Subj: Response to Perry
>The list is a printout and it doesn't matter if is hand written or computer
>generated. The prolbem is who has it and where it was left, not what
Yeah, I agree with you that either way it would have been
compromised, however, you have to agree with me that having
that computer available to print those reports out anytime
you want them, makes it just a little easier for things like
that to happen--and it does...
>The rest of the comments about undelete files are irrelevent. The problem
>here is why is the District useing someones personal computer rather than
>having their own. If you have data that needs to be secure, then keep it
>that way. Remember you trash is also not secure without a schreader!
First of all, districts DO NOT OWN PERSONAL COMPUTERS! If a
district's leadership deemed that such an investment is
necessary then it would have to be available to ALL of that
district's volunteers. So where ya gonna put this computer?!
Lots of districts and lots of councils use personal computers
of key volunteers, interested companies, and yes, sometimes
the professional staff of the council themselves to "get
things done". I think you'd see a lot of concern from a lot
of volunteers and contributors to local councils if a Scout
exec said, "We need to purchase nine PCs with printers for
each of our districts and for each of our key professional
members..." Wow! Talk about capital campaign?! Can we
say "NOT GONNA HAPPEN IN THIS LIFETIME!!!!"?!!
The data that's kept in the BSA's data base at local
councils and at the regional offices is items of a
sensitive nature. For that reason, the registrar in
most councils (Kathie and some others on this list have
larger councils in which case the Director of Support
Services also) have access to those records and nobody
else. This is so the DE or Field Director that is
behind by 14 units or 17 kids, doesn't "create" or
"add" imaginary children/units. When you get your charter
the first thing that is asked of you by a commissioner
(should be) "look at the names and the addresses and
positions and see if they are correct...if they are not,
strike them out". This system has worked for a long time
and I don't forsee it changing because of advancing
>This has noting to do with computers its a problem for the local Council!
You have a valid point there...if they're going to be
dishonest, they will do it either way...
>Hey remember the drawer the person left the printout in the above example.
>I see no diffence in handle the information in either case.
Yes I do...A computer printout is just that...a printout of
what's stored. The Pack/Troop/Team/Post/Ship Record Book
is only one book of which the primary leader (in most cases)
is the only holder. In order for that book to be compromised,
either the primary leader has to run off copies of the two
pages in which contain the personal information or give the
book to the person. (wrong move!)
Packmaster and Troopmaster (TM) are two widely used tools to
help manage all of the advancement, membership, and program
information. They both advise purchasers/units that only one
person should have access to all of the information.
While I understand that computing, database uploading, and
allowing volunteers and professionals to share information
common to the program is important, please keep in mind that
we have been sharing this information on a pretty accurate
basis in the past through the use of Roundtables, Committee
Meetings, Reports, and just out-and-out talk from the
volunteer to the DE and likewise for years. And it works!
Yes, we can make the information flow faster, but is it
really necessary to make it flow faster?! Remember, that
over 80% of all of our volunteers have jobs, families,
and interests outside of Scouting, that would interfere
with their "inputting or accessing a database" which they
can find out from a phone call.
Or by just attending a meeting.
Mike Walton (on HER account AGAIN, Jim! :) ) (the
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City