RE: Troop Anniversary Program
(no name) ((no email))
Mon, 14 Jan 1991 10:12:00 EDT
The invites were handled by one family....they did the usual things: contacted
the local newspapers, the radio station (both also did a feature on the troop
featuring our youth Vice-Chair), and the military newsletters. They also placed
ads in the ARMY and AIR FORCE TIMES (military newspapers which have a worldwide
reading audience) in the "reunions" and "scouting news" sections of the papers.
They did something else that I would have never thought of (that's why the SM
should NOT try and do this all him/herself!)...to contact the Council offices
and get copies of all of the Advancement reports going back to the beginning of
both Troops...and placing military "tracers" on those people (like they owed
bills or something) by xeroxed letter, signed by our "Scouting Coordinator"
(a Commander of a military intellengence unit). Neat, huh??
There was one problem with getting members from both troops....a lot of them
have, for lack of a better word, became bitter with Scouting since then. Many
of our former Scouts of Troop 25 would be in their 50s and early 60s and "don't
have the time for such foolishness now"...we gave their names to the memories
chair, who asked them to send old pictures and artifacts instead. Most did.
Follow each invite up with a summary of the event....with a special section
honoring them...something that we did not do but you might is to have each
person attending tell of some special time or event that they remember most
about being in the troop. (we lost some great stories by not doing this at ours!
If you can get them on tape it would be even better!)
Finally, we are all busy. About two weeks before, another massmail to everyone
(even the grouchy ones) What looks liked a "packed schedule" for many turns out
to be "free time" for a lot....and the "great spirit of Scouting" may have
worked on quite a many of them, and they change their minds about attending.
This worked great and again, something that I would have never thought about
doing (I assumed that if you said "no" to me once, you'll say it again...what a
great lesson I learned!!)
Our Invite chair did a family and school reunion before!
Mike Walton (blackeagle)
Eastern Kentucky University, Richmond, KY
Terry Howerton Sakima Group, Inc. SCOUTER Magazine Kansas City